How to Create a Casting Call Template

For anyone who works in talent management or production, knowing how to run a casting call is your expertise.

If you offer this as a service, here’s a breakdown of our top casting call scope of work template to use for your next proposal.

Welcome to Scope Smarter, Not Harder, a series from Wethos highlighting our services and scope of work templates. In this installment, we’re highlighting our Casting Call scope of work template!

Wethos users have access to over 80 scope of work templates and 1,000 services ranging from brand strategy to social media and design. Our scope of work tools streamline your proposal process so you can skip the freelance pricing mistakes and get to work.

Here’s our breakdown of a Casting Call scope of work so you know how to charge for your next project!

Please note that our pricing recommendations are powered by tens of thousands of data points, all from real studios on our platform. If you have feedback on the pricing below, please let us know! We always want our system to become smarter with your help.

Casting Call scope of work

Phase 1: Virtual Casting

The pre-casting services will take place virtually. The production manager will kick-off the engagement by holding a discovery meeting with the brand to align on goals and process for the casting call. The discovery call should include meeting notes that outline the project.

Next, the production manager will also create a casting call structure that defines the process and will guide the call during the next phase. Our scope of work template recommends creating a 1-2 page document, but if you choose to create a longer document, adjust your price accordingly. 

To wrap up the pre-casting services, the talent manager will research and scout appropriate talent for the project. This service includes post breakdowns, review submissions, and running auditions to put together one cast.

Phase 2: In-Person Casting

Time to cast. The talent manager will kick off the in-person casting by leading pre-interview meetings with the talent and prepping them for the camera with preview questions, lighting needs, wardrobe, and other production elements.

The production manager will create and maintain a call sheet document that gives the cast and crew all the important information such as date, time, address, weather, and scenes to be filmed, prior to the production date. They’ll put together one document. 

This is also where the production manager will create another casting call structure that will guide everyone through the in-person casting. 

Once your proposal is approved, easily turn your scope into an invoice with just one click using Wethos.