Virtual Assistant Retainer Proposal Template

A Virtual Assistant Retainer project entails an arrangement between a freelancer and a client where the freelancer is available for a specified number of hours or to complete certain tasks within a set period (usually monthly). This arrangement ensures that the client has ongoing support, and the freelancer has guaranteed work and income for the duration of the retainer. It involves a range of services, from administrative support and scheduling to content creation and social media management.

Looking to secure a client with a virtual assistance retainer project? Explore our Virtual Assistant Retainer Scope of Work Template to provide clear expectations and solidify your professional offerings. It's the perfect way to present your services and establish a committed working relationship.

Virtual Assistant Retainer projects are typically ongoing assignments with no specific end date. Timelines are dependent on the agreement set between the freelancer and the client and can be as short as a month or extend indefinitely. The key is to define the period each retainer fee covers, be it monthly, quarterly, or otherwise. Regular evaluations can be scheduled to ensure the services provided continue to meet the client's needs and to negotiate adjustments to the retainer as necessary.

The charge for a Virtual Assistant Retainer project often depends on several factors, including the range of services offered, the VA’s expertise, and the market rates. Freelancers typically set a monthly rate based on the number of hours they expect to work or a package of services they will provide. When setting your rate, consider the value you bring to the client and your operational costs.

For structured pricing guidelines and more detailed information, make sure to refer to our Virtual Assistant Retainer Scope of Work Template. Our recommended prices are backed by crowdsourced pricing data we collected from over 100,000 freelancers. Our prices are are kept up to date to ensure freshness and accuracy.

Creating a Virtual Assistant Retainer scope of work for a client involves several key steps. First, determine the specific services you'll offer and the client's requirements. Next, outline the terms of the retainer, including the number of hours or tasks included and the time period it covers. Clearly state deliverables, deadlines, and communication protocols. Include pricing, invoicing schedules, and any other relevant details such as confidentiality agreements or work ownership.

After you’ve checked out our Virtual Assistant Retainer scope of work template, edit the phases, services, and prices however your project requires. Once all looks good, save that scope of work to your library by creating your free Wethos account. Once you’ve created a scope, you can go on and add contract terms, send proposals for client signature, create an invoice, and get paid! 🤑

If a client requires more hours than agreed upon, discuss the additional workload and decide whether to bill for the extra hours at a standard rate or adjust the retainer agreement for future periods to accommodate the additional work. Always ensure that the terms for such situations are outlined in the original scope of work.

Establish clear communication protocols from the outset. Define preferred channels of communication (e.g., email, messaging apps, phone calls), set response times, and schedule regular catch-ups to discuss ongoing tasks and updates. This fosters transparency and ensures both parties remain aligned.

Discuss and agree upon the policy for unused hours with the client beforehand. Depending on the agreement, unused hours may roll over to the next period, be forfeited, or could lead to a renegotiation of the retainer terms. Clearly state this policy in your scope of work to avoid any misunderstandings.