Virtual Event Management Scope of Work Template
Pitch your next virtual event project with confidence with this fully customizable scope of work template that includes project phases, detailed services, and recommended pricing, so you can get to “yes” more quickly.
Virtual Event Management Scope of Work
If you’re a freelancer with experience in virtual event management, companies are looking for your help and expertise. In 2023, 74% of event leaders say they’re looking to hire virtual event specialists to help them execute their event strategies. To work with these companies, you need to put together a virtual event management proposal.
Our Virtual Event Management Proposal template outlines four project phases with a full breakdown of services, from pre-event work to developing PR for the event to providing virtual event support. The scope template also includes pricing recommendations powered by crowdsourced pricing data from over 50,000 other freelancers.
This template is fully customizable and editable – no locked files to download. Simply start editing and tailor your scope of work to align with your project requirements. Once customized, seamlessly share it with your client for approval and signature. It's that simple.
Included in this scope template:
✓ Recommended overall price for the project based on crowdsourced data from over 100,000 freelancers.
✓ Detailed breakdown of 4 phases and services to include in the project.
✓ Edit and customize as needed to fit your project and client needs.
✓ Turn a scope into a proposal for client sign off in just a few clicks.
Frequently Asked Questions
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A virtual event proposal is the contract agreement between a virtual event manager and a company that outlines the event management services the freelancer will execute for the client’s virtual event.
Virtual events take place online, which means attendees can tune in from anywhere in the world. There’s still plenty of event planning involved, especially around marketing the event to registrants, but most of the day-of services revolve around technology.
Types of virtual events can include:
Webinars
Conferences
Hybrid events
Training sessions
Online workshops
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Your virtual event management proposal should include a detailed scope, the proposed timeline, and every service that will be executed before, during, and after the event. Some of the specific services that typically go into virtual event management include setting event goals, designing event marketing collateral, managing event registrations, and managing online streaming on the day(s) of the event.
To get an idea of the types of virtual event management services other freelancers offer, refer to our Virtual Event Management Proposal template. The community-sourced template breaks down the scope into four key phases:
Pre-Event Management
Public Relations & Event Branding
Live Event Management
Post Event Management
Each phase incorporates a variety of customizable services that contribute to the overall project. When you use this template, you can use this scope as is or adjust the services and prices to fit your virtual event’s needs.
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How much you charge for virtual event management depends on a number of factors. For instance, what is the anticipated timeline? How many attendees is your client hoping to have? Will you offer PR and marketing for the event or is the client handling that internally? Consider all of these factors when determining your scope, expertise, and pricing.
Knowing how to price your services is one of the most challenging aspects of freelancing. With our Virtual Event Management Proposal template, you not only gain access to a detailed breakdown of services but also recommended prices for each. These pricing recommendations are derived from crowdsourced data from over 50,000 freelancers, ensuring accuracy and competitiveness.
Use the Virtual Event Management Proposal template to access pricing recommendations and customize your next virtual event.
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Once you’ve checked out Wethos’ Virtual Event Management Proposal template, edit the phases, services, and prices however your project requires. When all looks good, save that scope of work to your library by creating your Wethos account. After you’ve created a scope, you can go on and add contract terms, send proposals for client signature, create an invoice, and get paid! 🤑
